Accounting Assistant - Filled

This position will provide daily assistance to the accounting department staff; maintain general proficiency for each accounting position in order to cover specific staff during absences; general administrative/clerical functions; other specific responsibilities as assigned.

Pay is based on skills, ability and performance.

Key Accountabilities

Key Accountabilities state the main responsibilities expected in this position and answer the question: What am I paid for?

  1. I am paid to live Hamilton’s Funeral Home Mission Statement and Core Values at all times.
  2. I am paid to contribute to the ongoing building of a positive, professional and competent team.
  3. I am paid to assist the Accounting Department Director with tasks pertaining to accounts payable and accounts receivable.
  4. I am paid to be involved in activities pertaining to Hamilton’s Academy of Grief and Loss.
  5. I am paid to continue to educate myself in our profession.
  6. I am paid to be responsible, reliable and trustworthy.

Key Activities

  1. Accounts Payable
    • Prepare invoices for processing/entry
    • Match invoices to purchase orders/packing slips
    • Review/Reconcile invoices and statements for accuracy
    • Communicate with vendors
    • Process checks
    • Maintain files
  2. Accounts Receivable
    • Post account payments
    • Work with clients to resolve/reconcile payments
    • Confirm insurance
    • File insurance claims
    • Maintain accurate records of client families
    • Assist with accounts receivable functions and collections
  3. Accounts Receivable - New Accounts
    • Process and maintain client contracts
    • Maintain contract adjustments
    • Manage all incoming payments
    • Prepare daily deposits
    • Reconcile credit card transactions
  4. Other Duties as Assigned

Job Requirements

Computer skills:
Word
Excel
Familiar with Internet usage

Office skills:
Experience and passion with Customer Service
Experience with phone systems
Familiarity with forms for documenting information, electronically and written
Organizational abilities
Able to work independently

Education, Work Experience

Minimum 2 year degree in accounting
3-5 years experience in the field

Personal Abilities:

  • High attention to detail and accuracy
  • Timely completion of responsibilities
  • Excellent technical, oral, and written communication skills
  • Demonstrated proficiency in Microsoft Word and Excel including ability to create/maintain spreadsheets and reports
  • Strong time management skills with ability to prioritize and work on multiple projects
  • Strong organizational, problem solving and analytical skills
  • Excellent data entry skills
  • Knowledge of web-based programs, software and database applications and technologies
  • Adaptability to perform a variety of duties, often changing from one task to another
  • Experience with general office equipment
  • Team focused yet able to work independently (with minimal supervision)
  • Ability to interact well with client families and other employees
  • Work well in a fast paced and changing environment
  • Able to work in open work space environment with distractions
  • Standing, walking, sitting, repetitive movements, such as keyboard, are frequently required
  • Great attendance
  • Strong work ethic
  • Observe Confidentiality Policy
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